Project Coordinator

Chicago, IL Full-time

closerlook's Project Coordinator is an entry-level position for those interested in joining a leading technology and marketing services team. We are looking for motivated, detail-oriented professionals with a can-do, team-oriented attitude to join our fast-paced project management team. The candidate will work closely with our producer and account teams while helping the agency deliver great ideas, innovative work and consistent results for our clients.


  • Day-to-day contributions to a diverse portfolio of creative work in print, brand strategy, conference design and digital
  • Assist in the creation and management of timeline and resource plans for individual client tactics
  • Help promote efficient communication for dedicated brands and project work
  • Understand and drive adherence to client systems and processes
  • Prepare, route and quality check ongoing client submissions
  • Manage daily hot sheets and facilitate the flow of project work within the agency across competencies
  • Author, route and manage client status documentation
  • Delegate action items to appropriate internal team members from meetings
  • Participate in client conversations, document decisions and next steps as required
  • Support financial management including weekly finance meetings with account team and provide input on client projections
  • Learn the intricacies of client brand teams in a constantly evolving competitive landscape


  • 4-year college degree
  • 2-3 years of professional experience
  • Strong organization skills
  • Effective communicator
  • Self-starter with a strong interest in learning the agency business
  • Flexible problem-solving abilities to meet changing client requirements
  • Passion for developing a strong project management skill set
  • Experience with Zinc or Veeva Promomats helpful, but not required
  • Interested in technology